Name and address
The point of contact within the meaning of the General Data Protection Regulation and other national data protection laws as well as other data protection regulations is
Registrars Deutschland e.V.
Grabbeplatz 5
c/o Kunstsammlung Nordrhein-Westfalen K20
40213 Düsseldorf
E-Mail: info@registrars-deutschland.de
Board chair: Nicole Schmidt
General information on data processing
- Scope of the processing of personal data
We only process our users’ personal data to the extent necessary to provide a functional website and our content and services. The processing of our users’ personal data only takes place regularly with the user’s consent. An exception applies in cases where prior consent cannot be obtained for factual reasons and the processing of the data is permitted by law. - Legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis. When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.
Insofar as the processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6 para. 1 lit. c GDPR serves as the legal basis.
If the processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Art. 6 para. 1 lit. f GDPR serves as the legal basis for the processing. - Data erasure and storage duration
The personal data of the data subject will be erased or blocked as soon as the purpose of storage no longer applies. Data may also be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject. The data will also be blocked or erased if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfillment of a contract.
Provision of the website and creation of log files
- description and scope of data processing
Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.
The following data is collected:
(1) Information about the browser type and version used
(2) The user’s operating system
(3) The user’s internet service provider
(4) The IP address of the user
(5) Date and time of access
(6) Websites from which the user’s system accesses our website
The data is also stored in the log files of our system. This does not affect the user’s IP addresses or other data that allows the data to be assigned to a user. This data is not stored together with other personal data of the user. - Legal basis for data processing
The legal basis for the temporary storage of data is Art. 6 para. 1 lit. f GDPR. - Purpose of the data processing
The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session.
These purposes also constitute our legitimate interest in data processing in accordance with Art. 6 para. 1 lit. f GDPR. - duration of storage
The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of the collection of data for the provision of the website, usually after a maximum of seven days. - possibility of objection and removal
The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility for the user to object.
Use of cookies
This website does not use cookies as standard. Cookies are small text files (in the past these used to be just small text files) that are stored when you visit our site, either in your web browser (e.g. Firefox, Google Chrome, Microsoft Explorer/Edge, Safari, etc.) or by this on your computer (specifically your operating system). Using the cookie, which contains a specific string of characters, our website is able to recognise your Internet browser when you next visit. We use particular cookies known as “session cookies”. These are used to manage use of the website via a login area. These cookies only remain valid for the duration of your browser session and are erased when your visit to our site ends.
The legal basis for these particular cookies is point (f) of Article 6(1) GDPR and Section 25 (1) TTDSG. Our legitimate interest lies in the fact that we only use what are known as cookies to make visiting our website easier for you; we do not collect any tracking data when doing so, and we do not therefore encroach your personality rights and basic freedoms either.
You can disable the acceptance of cookies in your web browser at any time. Under certain circumstances, this may impair the functionality of the website, however.
Use of Matomo Tracking
Processing purpose
This website uses the Matomo (Piwik) web analytics service. No cookies are used for this purpose. If you do not agree to the storage and analysis of such data related your visit, you may object to such storage and use at any time with a click of the mouse. In this case, a so-called ‘opt-out cookie’ will be stored in your browser, which means that Matomo will not collect any session data. Please note that the complete deletion of cookies means that the opt-out cookie will also be deleted and that you may need to re-enable it.
The applicable legal basis for this is Art. 6(1)(f) GDPR. Our legitimate interest arises from the fact that we implement modifications for optimisation and marketing purposes, as well as for security, based on the statistical analysis of user behaviour.
Objection
You have the option to prevent your activities on this website from being analysed and linked. This will protect your privacy but will also prevent the operator from learning from your activities and improving user-friendliness for you and other users.
Contact form and e-mail contact
- description and scope of data processing
There is a contact form on our website that can be used to contact us electronically. If a user makes use of this option, the data entered in the input mask will be transmitted to us and stored.
At the time the message is sent, the user’s IP address is also stored, as well as the date and time of registration.
Your consent is obtained for the processing of the data as part of the sending process and reference is made to this privacy policy.
Alternatively, you can contact us via the email address provided. In this case, the user’s personal data transmitted with the e-mail will be stored.
The data will not be passed on to third parties in this context. The data is used exclusively for processing the conversation. - Legal basis for data processing
The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1 lit. f GDPR. If the e-mail contact is aimed at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR. - Purpose of the data processing
The processing of the personal data from the input mask serves us solely to process the contact. If you contact us by email, this also constitutes the necessary legitimate interest in processing the data.
The other personal data processed during the sending process is used to prevent misuse of the contact form and to ensure the security of our information technology systems. - possibility of objection and removal
The user has the option to revoke their consent to the processing of personal data at any time. If the user contacts us by e-mail, they can object to the storage of their personal data at any time. In such a case, the conversation cannot be continued. Please address the declaration of objection to the data protection officer specified above.
Newsletter
Purpose of the processing
If you would like to receive the newsletter offered on the website, we need you to provide an email address. You subscribe to the newsletter using the double opt-in method. This means that after subscribing you receive an email through which you must confirm your subscription. This method prevents anyone who doesn’t have the authority to do so from subscribing using your email address. Your subscription to the newsletter is logged (the time and date of subscription and confirmation, as well as your IP address, are stored). The log serves as evidence of the subscription process in accordance with legal requirements.
You can withdraw your consent to the storage of your email address (and, if entry fields are also provided, the options for your first name and surname in order to address you personally) and to the use of it to distribute the newsletter, together with the associated performance measurement, at any time. A link to unsubscribe is provided at the end of every newsletter. So that we can prove that consent has previously been given for an unsubscribed email address, we may store this for up to 3 years before erasing it.
The legal basis for distribution of the newsletter and the associated performance measurement is provided by the subscription by the data subject/recipient in accordance with point (b) of Article 6(1) GDPR and Article 7 GDPR and together with no. 3 of Section 7(2) of the German Act against Unfair Competition (Gesetz gegen den unlauteren Wettbewerb, UWG) and/or by the statutory consent in accordance with Section 7(3) UWG.
And point (f) of Article 6(1) GDPR: Our legitimate interest in performance measurement lies in identifying our users’ reading habits based on the opening of the newsletter, opening times and the links clicked, which enable us to produce and send users helpful content according to their interests.
The legal basis for logging is point (f) of Article 6(1) GDPR. Our legitimate interest lies in using a secure, user-friendly newsletter system that is useful for distributing the newsletter and protects the newsletter subscribers’ personal data. It also enables us to provide proof of consent.
Rights of the data subject
If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:
- right to information
You can request confirmation from the controller as to whether personal data concerning you is being processed by us.
If such processing is taking place, you can request the following information from the controller
(1) the purposes for which the personal data are processed;
(2) the categories of personal data being processed
(3) the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed
(4) the envisaged period for which the personal data concerning you will be stored, or, if specific information on this is not possible, the criteria used to determine that period
(5) the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing
(6) the existence of a right to lodge a complaint with a supervisory authority;
You have the right to request information as to whether the personal data concerning you are transferred to a third country or to an international organization. In this context, you may request to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer. - right to restriction of processing
You may request the restriction of the processing of your personal data under the following conditions
(1) if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
(2) the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead
(3) the controller no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defense of legal claims; or
(4) if you have objected to processing pursuant to Art. 21 (1) GDPR pending the verification whether the legitimate grounds of the controller override your grounds.
If the processing of personal data concerning you has been restricted, this data – apart from its storage – may only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted. - right to erasure
a) Obligation to erase
You have the right to obtain from the controller the erasure of personal data concerning you without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:
(1) The personal data concerning you are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
(2) You revoke your consent on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR and there is no other legal basis for the processing.
(3) You object to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2) GDPR.
(4) The personal data concerning you has been processed unlawfully.
(5) The deletion of personal data concerning you is necessary to fulfill a legal obligation under Union law or the law of the Member States to which the controller is subject.
(6) The personal data concerning you have been collected in relation to the offer of information society services referred to in Art. 8 (1) GDPR.
b) Information to third parties
Where the controller has made the personal data concerning you public and is obliged pursuant to Art. 17 (1) GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you as the data subject have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.
c) Exceptions
The right to erasure does not apply if the processing is necessary
(1) to exercise the right to freedom of expression and information
(2) for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
(3) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 para. 1 GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
(4) for the establishment, exercise or defense of legal claims. - right to information
If you have asserted the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.
You have the right vis-à-vis the controller to be informed about these recipients. - right to data portability
You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to which the personal data has been provided, where
(1) the processing is based on consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 lit. b GDPR and
(2) the processing is carried out by automated means.
In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. The freedoms and rights of other persons must not be affected by this.
The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. - right to revoke the declaration of consent under data protection law
You have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. - right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.
The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 GDPR.